Everything included
All features, no add-ons
Every SchoolCRM plan includes the full feature set. No hidden modules, no per-feature pricing — just one platform that covers the entire student lifecycle.
Candidate management
From first lead to enrolled student
Full contact profiles — name, email, phone, address, background
Medical Class 1 status and document storage
Flexible label & tag system for dynamic filtering and segmentation
Source attribution — know exactly where every lead came from
Enrollment kanban board — drag-and-drop students across status columns
Milestone tracking per enrollment (admissions test, deposit, contract)
Shared candidate notes and internal team comments
Activity log per candidate — every email, status change, and note
Bulk actions — label and update multiple candidates at once
Communication
Keep your whole team in the loop
Send and receive emails directly inside SchoolCRM
Shared inbox — all staff see every communication thread
Email templates for common admissions messages
Automated email triggers on status changes and milestones
Office 365 / Microsoft integration for email sync
Internal notes and team comments
Bulk email campaigns to filtered candidate lists
Courses & cohorts
Plan and manage every class and programme
Flexible course type definitions
Cohort management with seat capacity and start/end dates
Enrolment tracking with milestone dates (test, deposit, contract)
Cohort forecasting — project class sizes across the programme calendar
itslearning LMS integration for course handover
Waitlist management per cohort
Cohort-level revenue and payment overview
Multiple courses per candidate with separate enrolment statuses
Programme calendar view across all cohorts
Revenue & finance
Know your income — confirmed and forecast
Contract signing date tracking per enrolment
Deposit and payment milestone registration
Confirmed revenue vs. probability-weighted pipeline per cohort
Revenue forecast across upcoming cohorts
Per-plan pricing: 250 NOK/month flat — no per-seat fees
Invoice and payment history per candidate
Subscription management with no binding contract
Financial overview dashboard for management
Analytics & dashboards
Real-time visibility for leadership
Conversion funnel — leads to applicants to enrolled students
Lead source attribution and channel ROI reports
KPI dashboard — pipeline value, signed contracts, open leads
Cohort fill rate and seat utilisation charts
Revenue trend charts by month and cohort
Email and communication activity metrics
Candidate status breakdown with drill-down
Exportable reports for management and board presentations
Year-over-year comparison views
Automation & lead capture
Let the system do the follow-up
Embeddable web forms for admissions test sign-ups and PPL enquiries
Webhook and API integrations for website lead capture
Admissions checklists per course type — auto-triggered on student creation or enrollment
Reusable checklist templates (PPL, CPL, ATP, IR, medical, pre-course, graduation)
Trigger-based automated emails on status changes and milestones
WorkflowService — event-driven automations with configurable triggers
Checklist progress dashboard — overdue alerts and completion stats for the team
Vipps payment webhook for automatic payment registration
Checklists & workflows
Nothing slips through the cracks
Reusable checklist templates per process type (admissions, medical, pre-course, training, graduation)
Auto-trigger checklists when a student is created or enrolled
Manual checklist assignment for ad-hoc processes
Item-level completion tracking with due dates per step
Progress indicator on each checklist (completed / total items)
Checklist instances attached to students or individual enrollments
Overdue item detection with red alerts on the dashboard
Completion rate stats per team — last 30 days
Checklist overview report for management with status and progress filters
Staff can toggle items complete/incomplete directly from the student record
Template items carry optional due-date offsets from instance creation date
Separate templates per course type — PPL, CPL, ATP, IR, and more
Portal & documents
Self-service for applicants, less admin for your team
Applicant self-service portal with secure signed-URL access
Applicants check their admissions status in real time
Document upload portal — contracts, medical certs, ID
Staff document review and approval workflow
Bulk document download per cohort or course
Automatic reminders for missing paperwork
Secure, private document storage per candidate
Portal notifications when status or documents change
Platform & security
Built for teams, safe by design
Role-based permissions — admins, staff, and read-only users
Full audit trail — every change logged with user, timestamp, and checksum
GDPR: one-click data export, erasure requests, and consent tracking per candidate
SHA-256 data integrity checksums on all records
Dark mode support across the entire application
Norwegian, English and Dutch language support
Multi-school: full data isolation between teams
No startup cost · Cancel anytime · No binding contract
Ready to try SchoolCRM?
Get started today for 250 NOK/month — no startup cost, no binding contract.